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Questions for Council Meetings

The Question Time section of an Ordinary Council Meeting is another avenue that the community can support informed decision making of Council. The online question time form guides the requirements for submitting questions to an Ordinary Council Meeting. Questions can also be submitted in hard copy format into the 'Public Question Box' within the first 15 minutes of an Ordinary Council Meeting. For more details refer to the Public Participation in Meetings with Council Policy.

How can I submit question(s) to an Ordinary Council Meeting?

Community Members can register a question(s) for an Ordinary Council Meeting that takes place on the fourth Wednesday of month at 2pm by completing a Register your question(s) form by 5pm on the Friday before the Ordinary Council Meeting. Questions can also be submitted in hard copy format into the 'Public Question Box' within the first 15 minutes of an Ordinary Council Meeting, a hard copy form to complete your question(s) will be available at the Meeting.

Register Your Question

What are the closing date/time for submitting questions for Council Meetings?

Please register your question(s) for an Ordinary Council Meeting by 5.00pm on the Friday before the Ordinary Council Meeting. Questions submitted ahead of an Ordinary Council Meeting may allow for a response to be prepared and included in that Meeting.

Questions can also be submitted in hard copy format into the 'Public Question Box' within the first 15 minutes of an Ordinary Council Meeting. These question(s) are approved by the Mayor.

Who reads out my question(s) and how are responses made?

The submitter may elect to read out their question(s) or elect the Chief Executive Officer (CEO) to read out the question(s) during Public Question Time section of an Ordinary Council Meeting. If the person submitting the question is not present at the Public Question Time section of the Ordinary Council Meeting the question(s) and responses will not be read out.

If you elect to read out your question(s) you must only read out the questions, additional personal views, commentary, opinions or background are not to be read out, as this is a time for public questions not public debate.

Where responses have been prepared the CEO reads them out once he or the community member has finished reading out their question(s). A response may be provided in the Council Meeting or the question(s) taken on notice and answered at the next appropriate Ordinary Council Meeting. Questions and responses are included in the Minutes of an Ordinary Council Meeting, as well as included in a letter to the submitter following the Meeting.

What kind of question(s) can I ask?

Question(s) made to Council must meet the following criteria.

  •   A limit of three questions, inclusive of part questions.
  •   Questions must be clearly defined as a question, separated from any supporting views, opinions or other text.
  •   Questions are for matters that are generally political in nature or that cannot be addressed by other means.
  •   Questions should not be about routine works or operational matters, planning (application) matters or for repeating previously answered questions.

Refer to Public Participation in Meetings with Council Policy for more details.