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Presenting to Council

Public Presentations to Your Council

Presenting to Council

Council prides itself on community participation and each month provides a range of opportunities for residents to engage directly with Councillors by making presentations, submissions or asking questions.

Council have created a policy to support a welcoming, respectful and safe environment for members of the community to present directly to Councillors on views and issues that are important to them. It sets out guidelines for the Mayor, Councillors and community members on public participation in meetings. It reinforces the value of diversity in thinking, while being respectful of differing views and the rights and reputation of others.

Refer to Public Participation in Meetings with Council Policy for more details.

How can I make a Public Presentation to Council?

Community members can register an Expression of Interest to present to Council by completing an expression of interest form by the due date.

For a Public Presentation Session that takes place on the third Wednesday of the month at 2pm or 7pm (by exception) are due by 5pm on the Friday prior to the Public Presentation.

For a Public Presentation Session that takes place on the fourth Wednesday of the month at 10am (Agenda Topics Only), are due by 5pm on the Friday prior to a Council Meeting.

Submit Your Expression of Interest

What can I talk about?

Presentations made to Council must meet the following criteria.

  •          Align with Council’s strategic directions as outlined in the Council Plan (link to the adopted Plan) or adopted strategies/plans;
  •          Meet an identified need and community benefit;
  •          Contributes to the community; and/ or
  •          Relates to a matter listed on the released current month’s Council Meeting Agenda.

Your presentation must relate to the business of Council and must not be defamatory, objectionable in language, nature or intent. Refer to ‘Public Participation in Meetings with Council Policy’ (link to policy) for more details.

How much Speaking time do I get?

For a Public Presentation Session that takes place on the third Wednesday of the month, Community members are usually provided a ten minute speaking time with an additional five minutes set aside for Councillors to ask questions and seek clarification.

For a Public Presentation Session that takes place on the fourth Wednesday of the month Community members are usually provided with a five minute speaking time with an additional five minutes set aside for Councillors to ask questions. The Chairperson (usually The Mayor) may extend if there is time available in the session.

Where do Public Presentations take place?

Public Presentation sessions are usually conducted in the Council Chambers, Michael Place, Leongatha.

What happens on the day?

Public Presentation Sessions are open to the public. The Chairperson (Mayor) will call each speaker to sit with the Councillors and make their presentation.

After listening to your presentation Councillors may have questions to help them better understand your matter. The sessions are not an opportunity for debate, nor do Council make decisions. Your presentation helps Council to meet its main objective ‘to endeavour to achieve the best outcomes for the local community having regard to the long term and cumulative effects of decisions’ (s.3C LG Act 1989).

All members of the community addressing Council are asked to extend due courtesy and must take direction from the Chair whenever called upon to do so. Refer to Public Participation in Meetings with Council Policy for more details.

February 2017    
Public Presentation  15 February  2pm and 7pm*
Council Meeting Day  22 February  10am
March 2017    
Public Presentation  15 March 2pm and 7pm*
Council Meeting Day  22 March 10am
April 2017    
Public Presentation  19 April 2pm and 7pm*
Council Meeting Day  26 April 10am
May 2017    
Public Presentation  17 May 2pm and 7pm*
Council Meeting Day  24 May 10am
June 2017    
Public Presentation  21 June 2pm and 7pm*
Council Meeting Day 28 June 10am
July 2017    
 Public Presentation 19 July  2pm and 7pm*
 Council Meeting Day 26 July 10am
August 2017    
 Public Presentation 16 August  2pm and 7pm*
 Council Meeting Day 23 August 10am
September 2017    
Public Presentation 20 September 2pm and 7pm*
Council Meeting Day 27 September  10am
October 2017    
Public Presentation 18 October 2pm and 7pm*
Council Meeting Day 25 October 10am
November 2017    
 Public Presentation 15 November 2pm and 7pm*
 Council Meeting Day 22 November 10am
December 2017    
 Public Presentation 13 December 2pm and 7pm
 Council Meeting Day 20 December 10am
* By Appointment Only