Presenting to Council
Public Presentations to Your Council
Presenting to Council
Council prides itself on community participation and each month provides a range of opportunities for residents to engage directly with Councillors by making presentations, submissions or asking questions.
Council have created a policy to support a welcoming, respectful and safe environment for members of the community to present directly to Councillors on views and issues that are important to them. It sets out guidelines for the Mayor, Councillors and community members on public participation in meetings. It reinforces the value of diversity in thinking, while being respectful of differing views and the rights and reputation of others.
Refer to Public Participation in Meetings with Council Policy for more details.
How can I see the speaking topics being presented to Council at a Public Presentation?
Please refer to the summary of presentation topics for this month.
Public presentation topics will be updated by the day prior to presentation days.
How can I make a Public Presentation to Council?
Community members can register an Expression of Interest to present to Council by completing an expression of interest form by the due date.
What are the Public Presentation dates and times?
For a Public Presentation Session that takes place on the third Wednesday of the month at 2pm, 5pm or 7pm (by exception) are due by 5pm on the Friday prior to the Public Presentation.
For a Public Presentation Session that takes place on the fourth Wednesday of the month at 10am (Agenda Topics Only), are due by 5pm on the Friday prior to a Council Meeting.
Refer to the summary of presentation dates/times for 2018.
What can I talk about?
Presentations made to Council must meet the following criteria.
- Align with Council’s strategic directions as outlined in the Council Plan (link to the adopted Plan) or adopted strategies/plans;
- Meet an identified need and community benefit;
- Contributes to the community; and/ or
- Relates to a matter listed on the released current month’s Council Meeting Agenda.
Your presentation must relate to the business of Council and must not be defamatory, objectionable in language, nature or intent. Refer to ‘Public Participation in Meetings with Council Policy’ (link to policy) for more details.
How much Speaking time do I get?
For a Public Presentation Session that takes place on the third Wednesday of the month, Community members are usually provided a ten minute speaking time with an additional five minutes set aside for Councillors to ask questions and seek clarification.
For a Public Presentation Session that takes place on the fourth Wednesday of the month Community members are usually provided with a five minute speaking time with an additional five minutes set aside for Councillors to ask questions. The Chairperson (usually The Mayor) may extend if there is time available in the session.
Where do Public Presentations take place?
Public Presentation sessions are usually conducted in the Council Chambers, Michael Place, Leongatha.
What happens on the day?
Public Presentation Sessions are open to the public. The Chairperson (Mayor) will call each speaker to sit with the Councillors and make their presentation.
After listening to your presentation Councillors may have questions to help them better understand your matter. The sessions are not an opportunity for debate, nor do Council make decisions. Your presentation helps Council to meet its main objective ‘to endeavour to achieve the best outcomes for the local community having regard to the long term and cumulative effects of decisions’ (s.3C LG Act 1989).
All members of the community addressing Council are asked to extend due courtesy and must take direction from the Chair whenever called upon to do so. Refer to Public Participation in Meetings with Council Policy for more details.
Can I invite others to come along to the Public Presentation session?
Yes, public presentations are conducted in an open session, this means that members of the community may be present as well as the press. So you are able to bring along support members, sometimes one support member can sit with you whilst you are presenting.
On rare occasions a public presentation may be conducted in a closed session, at the discretion of the CEO and Mayor. Matters considered at these sessions are usually sensitive and/ or commercial-in-confidence in nature, the policy contains more detail on this.
As Public Presentations are open to the public, the names of speakers and organisation will be advertised prior to the session on Council’s website, this information is also used in a report to council noting the presentation. Please contact the Council Business department if you have any questions.