COVID-19 Support Package
Find out more about Council's $2M COVID-19 Community Support Package.Find out more
The COVID-19 pandemic has meant a number of changes for the community, including impacts to Council’s open public meetings. Council is required to manage the requirements imposed by the Government around self-distancing, mask wearing and limiting the numbers of persons present at meetings. In response Council has been required to close public meeting rooms and conduct some of its meetings online.
Please contact Council Business Team on 5662 9200 should you require assistance with any aspects of meetings conducted with Council.
South Gippsland Shire Council is planning Community Day activities to be held out in the community. These days provide opportunities for Administrators to interact purposefully with local interest groups, businesses, industry sector representatives, community leaders, community members and subject experts on matters of strategic interest to the Shire. The insights they gain from communicating with and hearing the views of the community will inform their decision making.
Community Days are generally held on the fourth Wednesday of the month. Community members and interest groups seeking to present to, or meet with Council on a future Community Day must submit a Community Day - Expression of Interest (EOI) by 9.00am on the third Friday of each month.
Some Community Day activities, where practicable and relevant to a wider audience, will be arranged to allow members of the public and/or the media to attend.
EOIs will be assessed by the Chief Executive Officer (CEO) in consultation with the Mayor, before invitations are offered to attend an appropriate avenue of engagement.
The Public Participation in Meetings with Council Policy (C65) provides an overview of the ways in which the community can interact with Council in respect of Community Days.
Community Days - Expression of Interest - Online Form
Community Members can register a Community Day - Expression of Interest by completing an online form by 9.00am on the third Friday of each month.
Submit Your Expression of Interest
Persons without access to a computer can contact the Council Business Team on 5662 9200 to obtain a copy of the prescribed hard copy form.
Community Members can register a Community Day - Expression of Interest by completing a hard copy form by 9.00am on the third Wednesday of each month. The form can be submitted Council’s Reception (9 Smith Street, Leongatha) or mailed to Private Bag 4, Leongatha.
What happens to my Expression of Interest once it is submitted?
For those who submit an online form an automatic acknowledgement is sent. The Council Business Team will contact submitters and let them know the next steps.
The CEO in consultation with the Mayor assesses Expressions of Interest (EOI). An EOI must be:
- Clear and legible.
- Submitted with adequate supporting information.
- Related to the business or powers of Council.
- Relevant to a matter of public interest or community benefit.
Submitters of an EOI that has not been accepted under the Policy will be advised of the reasons in writing and may be encouraged to resubmit their EOI to comply with the Policy.
Can I use supporting documents for my Public Presentation?
Documents supporting a presentation to, or meeting with Administrators / Councillors must be included at the time of submitting an EOI and must meet the following criteria:
- Documentation provided must be clear and legible.
- Documents to be distributed to Councillors are to be provided with the Community Day - Expression of Interest.
- From time to time it may be appropriate to hold the meeting at the Council Chambers, rather than out in the community. On these occasions, requesters providing PowerPoint displays are required to clearly state what is to be displayed on screen.
How much presentation time do I get?
The allocation of a meeting or speaking time will be determined between the CEO in consultation with the Mayor at the time of assessment of an Expressions of Interest.
Council is committed to hearing from a diverse cross section of the community. To help achieve this within its finite resources, individuals and groups are limited to seeking a maximum of three (3) opportunities per 12-month period unless approved otherwise by the CEO in consultation with the Mayor.
When and where do Community Days take place?
Community Days will include activities held in a wide range of locations across the Shire. Community EOI's will be considered as part of the wider day's events. This may mean they are not scheduled within the month they are lodged, but scheduled at a later stage. Occasionally, some activities may be held in the Council Chambers, Michael Place, Leongatha.