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Community Days

COVID-19 UPDATE

The COVID-19 pandemic has meant a number of changes for the community, including impacts to Council’s open public meetings. While restrictions have now eased across the State, Council is able to open the meetings to include a limited public gallery in accordance with the guidelines of a COVID Safe Plan. The Plan provides measures around physical attendance, mask wearing, recording attendance and other Pandemic-safe measures whilst attending the Meeting.

Please contact Council Business Team on 5662 9200 should you require assistance with any aspects of meetings conducted with Council.

South Gippsland Shire Council is planning Community Day activities to be held out in the community. These days provide opportunities for Administrators to interact purposefully with local interest groups, businesses, industry sector representatives, community leaders, community members and subject experts on matters of strategic interest to the Shire. The insights they gain from communicating with and hearing the views of the community will inform their decision making.

Community Days are generally held on the fourth Wednesday of the month. Community members and interest groups seeking to present to, or meet with Council on a future Community Day must submit a Community Day - Expression of Interest (EOI) by 9.00am on the third Friday of each month.

Some Community Day activities, where practicable and relevant to a wider audience, will be arranged to allow members of the public and/or the media to attend.

EOIs will be assessed by the Chief Executive Officer (CEO) in consultation with the Mayor, before invitations are offered to attend an appropriate avenue of engagement.
 

Community Days - Expression of Interest - Online Form

Community Members can register a Community Day - Expression of Interest by completing an online form by 9.00am on the third Friday of each month.
Submit Your Expression of Interest

Hardcopy Form

Persons without access to a computer can contact the Council Business Team on 5662 9200 to obtain a copy of the prescribed hard copy form.

Community Members can register a Community Day - Expression of Interest by completing a hard copy form by 9.00am on the third Wednesday of each month. The form can be submitted Council’s Reception (9 Smith Street, Leongatha) or mailed to Private Bag 4, Leongatha.

What happens to my Expression of Interest once it is submitted?

For those who submit an online form an automatic acknowledgement is sent. The Council Business Team will contact submitters and let them know the next steps.

The CEO in consultation with the Mayor assesses Expressions of Interest (EOI). An EOI must be:

  • Clear and legible.
  • Submitted with adequate supporting information.
  • Related to the business or powers of Council.
  • Relevant to a matter of public interest or community benefit.
     

Can I use supporting documents when I meet with Council?

Documents supporting a presentation to, or meeting with Administrators / Councillors must be included at the time of submitting an EOI and must meet the following criteria:

  • Documentation provided must be clear and legible.
  • Documents to be distributed to Councillors are to be provided with the Community Day - Expression of Interest.

How much time do I get?

The allocation of a meeting or speaking time will be determined between the CEO in consultation with the Mayor at the time of assessment of an Expressions of Interest.

Council is committed to hearing from a diverse cross section of the community. To help achieve this within its finite resources, individuals and groups are limited to seeking a maximum of three (3) opportunities per 12-month period unless approved otherwise by the CEO in consultation with the Mayor.

When and where do Community Days take place?

Community Days will include activities held in a wide range of locations across the Shire. Community EOI's will be considered as part of the wider day's events. This may mean they are not scheduled within the month they are lodged, but scheduled at a later stage. Occasionally, some activities may be held in the Council Chambers, Michael Place, Leongatha.